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Mastering Time Management

  • Publish Date: Posted 7 days ago
  • Author:by Katie Ashenhurst
​Got a sec to learn some time management skills? We've got some tips for you, it'll only take a minute...
Prioritise with Purpose

Not all tasks are created equal, you need to distinguish between what's urgent and what's important. Consider using techniques like the Eisenhower Matrix to categorise tasks based on their importance and urgency.

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By focusing on high-priority activities first, you can ensure that your time is spent on tasks that align with your goals and deliver the most significant impact.

The Power of Planning

Planning is the cornerstone of effective time management.Take time at the beginning of each day to outline your priorities and create a realistic schedule. Break down larger tasks into smaller, manageable chunks, and allocate specific time slots to tackle them. Remember to build in buffers for unexpected interruptions or emergencies, allowing for greater flexibility without derailing your entire day.

Learn to say NO

Learning to say no, politely but firmly, is a skill that can transform your time management efforts. Understand your limits and priorities, and don't be afraid to decline requests or delegate tasksthat don't align with your goals or values. Saying no isn't a sign of weakness; it's a strategic decision that protects your time and preserves your focus.

Use Online Tools

There are apps designed to streamline productivity and enhance time management. From task management apps like Todoist and Trello to time tracking software like Toggl and RescueTime, there's a solution to suit every need and preference. Experiment with different tools to find what works best for you, and don't be afraid to embrace new technologies.

Minimise Distractions

Create a dedicated workspace that signals to others you’re in focus mode.

  1. Use noise-cancelling headphones orwhite noise apps to block out background noise.

  2. Limit digital distractions by turning off non-essential notifications and using apps like Focus@Will or StayFocusd.

  3. Break your day into manageable chunks using techniques like the Pomodoro Technique, which encourages bursts of intense focus followed by short breaks.

  4. Communicate your boundaries clearly with colleagues, letting them know when you’re unavailable for impromptu meetings or casual chats.

Did you know that 64% of people struggle to avoid distractions at work?

Master Your Inbox
  • Set specific times to check and respond to emails.

  • Use filters and labels to prioritise important messages.

  • Write clear, concise emails and use templates for common responses.

Managing Meetings
  • Ensure meetings have a clear agenda; recognise when it’s going off-topic and bring it back.

  • Set time limits to avoid unnecessary prolongation.

  • Is a meeting really necessary? Or could it be replaced with brief updates via email?

Mastering time management doesn’t mean squeezing more tasks into your day - it’s about making the most of the time you have. Reflect on your biggest time management challenges and consider how these strategies can help you tackle them.