Work Coordinator

Job Description

Workplace Coordinator - Dynamic Office & Events Support

VANRATH are excited to be working alongside a leading Legal/Professional Services organisation with a great reputation for the recruitment of a Workplace Coordinator.

This is a role in the company's Belfast office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish.

Salary is £24,765 37.5 hours a week

Permanent position.

Join an Incredible Team!

We're on the lookout for a highly organised, proactive, and people-centric Workplace Coordinator to become an essential part of our team. In this dynamic role, you'll ensure our office runs like clockwork, provide a warm welcome to all visitors, and manage meetings and events from planning through to execution.

Your Key Responsibilities

  • Serve as the friendly and professional first point of contact for all clients and guests.

  • Manage meeting room bookings, coordinate catering, set up AV equipment, and ensure top-notch hospitality.

  • Oversee the handling of mail, packages, couriers, and deliveries.

  • Keep office supplies fully stocked and shared spaces clean, tidy, and ready for use.

  • Respond to queries (phone/email) quickly and helpfully, both internally and externally.

  • Provide admin support such as printing, scanning, and other general tasks.

  • Collaborate with vendors, contractors, and catering teams to maintain excellent service standards.

  • Occasionally assist with early morning or evening events (with prior notice).

What You'll Bring to the Role

  • Minimum of 1 year's experience in a professional office setting-experience in legal or professional services is a bonus.

  • Proficiency in Outlook, Word, and AV systems.

  • Professional, approachable, and enthusiastic attitude.

  • Able to stay calm, flexible, and resourceful in a fast-paced environment.

  • Strong communicator with excellent time management and organisational skills.

This is a varied, hands-on position ideal for someone who takes ownership of their role, enjoys a busy office environment, and takes pride in delivering a seamless workplace experience for both staff and clients.

For more information on this role please contact Phil Doherty @ VANRATH for a confidential chat.

INDPD