Reception / Work Coordinator

Workplace Coordinator - Dynamic Office & Events Support

VANRATH are excited to be working alongside a leading Legal/Professional Services organisation with a great reputation for the recruitment of a Workplace Coordinator.

This is a role in the company's Belfast office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish.

Salary is £24,765 37.5 hours a week

Permanent position.

This is an Amazing company!

We're looking for an organised, proactive, and people-focused Workplace Coordinator to join our team. You'll play a central role in keeping our office running smoothly, ensuring a welcoming experience for visitors, and coordinating meetings and events from start to finish.

What You'll Do

• Be the face of the office: greet clients and visitors with professionalism and warmth.

• Coordinate meeting rooms, events, catering, AV setup, and hospitality with precision.

• Handle incoming/outgoing mail, couriers, and deliveries.

• Maintain office supplies, kitchens, and shared areas - neat, stocked, and ready.

• Respond to internal and external queries efficiently (via phone/email).

• Assist with printing, scanning, and general administrative support.

• Liaise with suppliers, contractors, and caterers to deliver high-quality service.

• Occasionally support early morning or evening events (pre-agreed hours).

What You'll Bring

• At least 12 months' experience in a professional office environment (legal/professional services a plus).

• Confident using Outlook, Word, and AV tools.

• Smart, polished, and personable with a 'can-do' mindset.

• Calm under pressure, adaptable, and solutions-oriented.

• Excellent communication and time management skills.

This is a hands-on role for someone who thrives on variety, takes pride in a well-run office, and enjoys working in a collaborative, client-facing environment.

For more information on this role please contact Phil Doherty @ VANRATH for a confidential chat.

INDPD