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Personal Assistant (Belfast City Centre / Hybrid)

Job Description

Location: Belfast City Centre
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid Working: Following probation, 3 office days / 2 home-based

VANRATH are delighted to be partnering with a leading Professional Services & Legal organisation to recruit an experienced Personal Assistant. This is an excellent opportunity to join a highly regarded business offering strong career progression and an exceptional benefits package.

Benefits Package

  • Salary: £29,000 - £33,000 (DOE)

  • 25 days annual leave plus 13 statutory holidays

  • 10% employer pension contribution

  • Private medical cover

  • Life Assurance & Income Protection

  • Salary sacrifice options (Cycle to Work, Tech Scheme, etc.)

  • Employee discounts through local partners

  • Regular wellbeing events and activities

What You'll Be Doing

  • Act as right-hand support to the Head of Professional Conduct, managing a wide range of administrative tasks.

  • Oversee complex diary management and serve as the first point of contact for enquiries.

  • Support projects and sensitive assignments, including the preparation of reports, presentations, and data analysis.

  • Coordinate and administer Committees: scheduling, preparing agendas, taking minutes, booking venues, managing expenses, and monitoring follow-up actions.

  • Maintain and streamline both digital and physical records.

  • Arrange and document senior-level internal and external meetings.

  • Organise travel plans and process expenses for senior leaders.

  • Manage CRM entries and ensure accurate, up-to-date reporting.

  • Prioritise busy inboxes, ensuring deadlines are met.

  • Assist with compliance matters including GDPR and ISO 9001:2015.

What We're Looking For

  • 3-5+ years' experience as a PA, EA, or senior administrator within professional services or similar corporate environment.

  • Proven ability to handle confidential matters with tact and discretion.

  • Strong knowledge of online meeting tools (MS Teams, Zoom, GoToWebinar).

  • Confident in supporting senior projects, drafting documents, and meeting tight deadlines.

  • Experienced in creating agendas, managing committee papers, and coordinating logistics.

  • High level of organisation, accuracy, and attention to detail.

  • Skilled with CRM systems (Microsoft Dynamics desirable).

  • Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint).

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

My experience with Vanrath was nothing short of superb! Ethan Boylan was efficient, courteous and extremely capable in his dealings with me. The whole journey from application to employment was delivered in a timely and professional manner. I can highly recommend Vanrath and in particular, Ethan Boylan for anyone currently seeking employment.

I had the pleasure of working with Tom, and I can confidently say he is an exceptional recruiter. Tom's dedication and expertise in matching candidates with the right opportunities stood out throughout the entire process. His communication was clear, timely, and he demonstrated a genuine interest in understanding my career goals. Thanks to Tom's efforts, I landed a fantastic job that aligns perfectly with my skills and aspirations. I highly recommend Tom to anyone seeking a professional, reliable, and results-driven recruiter.

Conor at Vanrath was very helpful and supportive in securing a new job. The funding for my previous job was becoming less secure and Conor helped me make the leap into a new permanent role. It was a quick process and a bit of luck with timing. I have spoke to other staff and Vanrath and have always found them helpful as well.

Brilliant organisation. Chris Haddock is a true gentleman and a pleasure to work with. Anything he said he would do, he did it and more. Would recommend to anyone.