Personal Assistant - 33k - Belfast City Centre / Hybrid

Job Description

Location: Belfast City Centre
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid Working: Following probation, 3 office days / 2 home-based

VANRATH are delighted to be partnering with a leading Professional Services & Legal organisation to recruit an experienced Personal Assistant. This is an excellent opportunity to join a highly regarded business offering strong career progression and an exceptional benefits package.

Benefits Package

  • Salary: £29,000 - £33,000 (DOE)

  • 25 days annual leave plus 13 statutory holidays

  • 10% employer pension contribution

  • Private medical cover

  • Life Assurance & Income Protection

  • Salary sacrifice options (Cycle to Work, Tech Scheme, etc.)

  • Employee discounts through local partners

  • Regular wellbeing events and activities

What You'll Be Doing

  • Act as right-hand support to the Head of Professional Conduct, managing a wide range of administrative tasks.

  • Oversee complex diary management and serve as the first point of contact for enquiries.

  • Support projects and sensitive assignments, including the preparation of reports, presentations, and data analysis.

  • Coordinate and administer Committees: scheduling, preparing agendas, taking minutes, booking venues, managing expenses, and monitoring follow-up actions.

  • Maintain and streamline both digital and physical records.

  • Arrange and document senior-level internal and external meetings.

  • Organise travel plans and process expenses for senior leaders.

  • Manage CRM entries and ensure accurate, up-to-date reporting.

  • Prioritise busy inboxes, ensuring deadlines are met.

  • Assist with compliance matters including GDPR and ISO 9001:2015.

What We're Looking For

  • 3-5+ years' experience as a PA, EA, or senior administrator within professional services or similar corporate environment.

  • Proven ability to handle confidential matters with tact and discretion.

  • Strong knowledge of online meeting tools (MS Teams, Zoom, GoToWebinar).

  • Confident in supporting senior projects, drafting documents, and meeting tight deadlines.

  • Experienced in creating agendas, managing committee papers, and coordinating logistics.

  • High level of organisation, accuracy, and attention to detail.

  • Skilled with CRM systems (Microsoft Dynamics desirable).

  • Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint).

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.