Office Administrator (Belfast - Part-Time)

Job Description

The Opportunity

VANRATH are delighted to be recruiting for an experienced Office Administrator to join a well-established organisation in the healthcare sector, based in Belfast. This is an interim contract and provides a chance to work within a supportive and rewarding team environment.

This is an excellent opportunity for someone with previous office administration experience, ideally within a healthcare or similar setting, who is looking for a stable, structured role with purpose.

The Role

Working 30 hours per week across 4 days (Monday to Friday), you will be responsible for a blend of administrative, financial, and HR-related duties to support the daily operations of a busy care home.

Salary: £14.13 per hour

Key Responsibilities:

Office & Reception Duties

  • Front-of-house duties, greeting visitors and handling calls
  • General administration to support the smooth running of the home


Finance Support

  • Updating time & attendance systems for payroll
  • Managing petty cash and resident funds
  • Banking duties and invoice creation for external services
  • Generating purchase orders and liaising with the finance team


HR Support

  • Coordinating rota cover, liaising with agencies and bank staff
  • Logging absence details and forwarding relevant medical documentation
  • Minute-taking during formal meetings when required

The Ideal Candidate


Essential Criteria:

  • Proven experience in a similar administrative role
  • Strong IT skills including Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • High attention to detail and excellent organisational skills
  • Ability to handle sensitive and confidential information professionally
  • Excellent communication skills - both written and verbal
  • Proactive with strong time management and multitasking abilities
  • Flexibility to work any 4 days between Monday to Friday


Desirable:

  • Previous experience in an office-based role within a care home or healthcare setting
  • Familiarity with HR and payroll administration
  • Knowledge of time & attendance systems

For more information, please contact Ethan Boylan today.

Some feedback from recent VANRATH candidates-

''I would highly recommend VANRATH who I found to be thoroughly helpful, informative and efficient from first point of contact. Within a week of sending my CV I had interviewed and received an offer for a new role''

''Very pleased with the service provided and extremely appreciative to VANRATH, who I'd highly recommend.''

''VANRATH was very helpful in assisting me in obtaining my new employment post. They made care to stay in touch, inform me of any updates and gave me some excellent interview advice. Thank you for all your assistance; I wouldn't think twice about using VANRATH again. Outstanding service.''