Executive Assistant / 45k / Newry

Role: Executive Assistant

Job Overview

VANRATH is proud to be recruiting on behalf of our client for a Executive Assistant to join a dynamic and growing company based at their Newry Site.

· Salary: £40,000 - £45,000 + Fantastic Benefits Package

- Hours : Mon-Fri-09:00 - 17:00 (Flexible Start Times) + 2 days Hybrid After Training

· Newry based

Key Responsibilities:

Leadership Team Support

• Provide high-level administrative assistance to Leadership Team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Organise and maintain confidential files and records. Executive Assistant Backup
• Serve as the primary backup to the EA to the CEO and Chair during absences, ensuring continuity of executive support.
• Assist in coordinating board meetings, including the preparation and distribution of materials, agenda management, and minute-taking.
• Manage marketing materials library, cost centre administration
• Handle sensitive information with the discretion. Independent Decision-Making
• Exercise sound judgement and make independent decisions in the absence of Leadership Team members to ensure the smooth operation of the office.
• Anticipate needs and proactively address potential issues, providing solutions and recommendations as appropriate. General Administrative Duties:
• Manage incoming and outgoing communications, including emails and calls, prioritising and responding as necessary.
• Coordinate and organise meetings, including logistical arrangements and material preparation.
• Assist in special projects and initiatives as assigned, contributing to their successful execution.

Essential Criteria

• Proven experience as a senior administrative assistant, executive assistant, or in a similar role supporting senior management.
• In-depth understanding of office management and daily operations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong verbal and written communication abilities.
• Demonstrated ability to think independently, make decisions, and solve problems effectively.
• High level of discretion and confidentiality.

Benefits:

• Free Life Assurance
• Company Pension Scheme
• Healthcare cash plan
• 32 days annual leave
• Wedding Leave
• Company Sick Pay
• Employee well-being initiatives
• Employee Assistance Programme
• On-site free parking
• Subsidised Canteen Facilities
• Employee Perks scheme
• Annual Employee raffle
• Employee Recognition scheme
• Career development opportunities

For more information on this role please apply and we will reach out to you confidentially.