Personal Assistant to CEO / Newry

Role: Executive Assistant

Job Overview

VANRATH is proud to be recruiting on behalf of our client for a Executive Assistant to join a dynamic and growing company based at their Newry Site.

· Salary: £40,000 - £45,000 + Fantastic Benefits Package

- Hours : Mon-Fri-09:00 - 17:00 (Flexible Start Times) + 2 days Hybrid After Training

· Newry based

Key Responsibilities:

Leadership Team Support

• Provide high-level administrative assistance to Leadership Team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Organise and maintain confidential files and records. Executive Assistant Backup
• Serve as the primary backup to the EA to the CEO and Chair during absences, ensuring continuity of executive support.
• Assist in coordinating board meetings, including the preparation and distribution of materials, agenda management, and minute-taking.
• Manage marketing materials library, cost centre administration
• Handle sensitive information with the discretion. Independent Decision-Making
• Exercise sound judgement and make independent decisions in the absence of Leadership Team members to ensure the smooth operation of the office.
• Anticipate needs and proactively address potential issues, providing solutions and recommendations as appropriate. General Administrative Duties:
• Manage incoming and outgoing communications, including emails and calls, prioritising and responding as necessary.
• Coordinate and organise meetings, including logistical arrangements and material preparation.
• Assist in special projects and initiatives as assigned, contributing to their successful execution.

Essential Criteria

• Proven experience as a senior administrative assistant, executive assistant, or in a similar role supporting senior management.
• In-depth understanding of office management and daily operations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong verbal and written communication abilities.
• Demonstrated ability to think independently, make decisions, and solve problems effectively.
• High level of discretion and confidentiality.

Benefits:

• Free Life Assurance
• Company Pension Scheme
• Healthcare cash plan
• 32 days annual leave
• Wedding Leave
• Company Sick Pay
• Employee well-being initiatives
• Employee Assistance Programme
• On-site free parking
• Subsidised Canteen Facilities
• Employee Perks scheme
• Annual Employee raffle
• Employee Recognition scheme
• Career development opportunities

For more information on this role please apply and we will reach out to you confidentially.

''5*'s for Vanrath. They found me a suitable agency post right away, it was a great fit, now I have got the job permanently! Very personable and knowledgeable to deal with and always took the time to understand and help out. Extremely professional service all round.''

''I contacted Vanrath after being laid off by my previous employer. They were fantastic to deal with and found me the perfect role that matched my skill set and experience and within a day or two had an interview lined up. Within the same week I was made a job offer which I happily accepted. So thankful that I contacted Vanrath. Couldn't have asked for a quicker and more professional service.''

''My experience with Vanrath has been so positive. They were very professional but friendly at the same time. The whole process has been excellent and I've secured a job that I really wanted. I wouldn't hesitate to go through Vanrath again in future as there was no waiting about and they continually kept me updated throughout. Thanks so much again.''