Senior Office Coordinator - Belfast City Centre

Job Description

VANRATH are excited to be working alongside a leading Financial Technology organisation with a prestigious reputation for the recruitment of an Office Manager.

This is a role in the companies Belfast City Centre Office. This is a Monday - Friday - Permanent position.

This is an Amazing company!


Fully Negotiable + Fantastic Benefits & A Great Place to Work

The Role

The Office Manager will be responsible for ensuring a smooth running of the Belfast office and company apartments while contributing to driving sustainable growth for the company. The successful candidate will perform a combination of administrative duties as part of this role working across a range of organisational functions including travel, procurement, finance and the receipt of daily deliveries.

Typical Job duties would include:

  • Manage the office schedule and correspondence.​
  • Maintain and develop strong relationships with customers and suppliers.​
  • Organise and co-ordinate office wide / company wide events. ​
  • Help with global travel arrangements, including managing and booking the corporate apartments.
  • Help with client networking events.
  • Provide additional administrative support to the management team as needed.​
  • Help with employee orientation and training as needed.​
  • Handle customer and vendor inquiries via phone, email and in person.
  • Keep the office, reception, common areas and boardroom organised and functional.
  • Prepare and print documents and electronic information as needed.​
  • Coordinate with building management to address any issues with the office condition.​
  • Receive/prepare large deliveries on a daily basis.​
  • Greet office visitors.

The Ideal Person

  • Effective communication with people at different levels of the organisation.
  • Proficiency in Excel and Outlook and familiarity with various software applications.
  • Initiative, self-reliance and time management.
  • Awareness of business needs.
  • Ability to manage multiple projects simultaneously.
  • Previous office management experience desirable, though not essential.

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

JP was very helpful, patient and thoughtful during the selection process, he thought through the best fit for the role and selected candidates accordingly.

Jordan negotiated an opportunity for me to gain a Senior Software Developer position in Belfast. He kept me well informed thoughout the process and dealt with all the details, including salary negotiations, so I was able to just focus on the interviews. Ultimately, I recieved a life-changing offer from a huge orginisation in an industry I love. I was highly impressed with their professionalism, communication and tenacity, therefore I would definitley recommend sending in a CV to Vanrath.

I recently had the pleasure of working with Suzanne Lowry from VANRATH in securing a position as a hospital pharmacist, and I must say, the experience was nothing short of exceptional. From the moment she reached out to me, I felt confident that I was in good hands.

Suzanne was proactive in keeping me updated every step of the way. From negotiating the terms of my employment contract, expediting my start date and being there to provide guidance and support, ensuring a smooth and stress-free transition into my new role.

I have just secured my next great job opportunity with the help of Ross Stevenson. Ross was very professional throughout the whole process, ensuring that the company met my expectations and vice versa. His open and honest communication from the start and relevant updates made the process very seamless. Thank you Ross!