Senior Contract & Procurement Admin(Pub Body)-13.20p/h-Lisburn

VANRATH are delighted to be assisting our Major Public Sector client with the Recruitment of a Senior Contracts & Procurement Admin to join their fun and friendly team at their HQ in Lisburn.

Monday - Friday

Scale 5 - Lot 4 - £13.20 p/h

Main Responsibilities:

• To Support the Contracts and Procurement Advisor in the provision of an efficient and effective procurement and contract management service.
• Responsible for the effective day to day procurement systems management.
• to process requisition into purchase orders following completion of accuracy with validity tests.
• To create new catalogue lines and update/maintain existing lines within the e-procurement system, in conjunction with the with the Contracts & Procurement Advisor.
• To create/set-up new contracts following receipt of handover documentation.
• To investigate and process invoices which have failed Accounts automatic clearing system including liaising with user departments and suppliers to resolve any issues and ensure prompt payment;
• To adhere to the timescales for all cyclical and routine processes within the e-procurement system.
• To assist with systems development within the e-procurement system as required.
• Responsible for testing changes and upgrades made to the e-procurement system.
• To assist the Contracts & Procurement Advisor to develop, implement and maintain the rolling 3-year procurement plan and associated annual procurement action plan.
• To source products and supplies using currently contracted suppliers or via existing frameworks.
• To produce monthly contract monitoring reports including checking of all 'amber' and 'red' status contracts and advising the Contracts and Procurement Advisor of same.
• To assist with the regular provision of procurement & contract management information and advice, including material for the completion of statutory and regulatory returns, as required.

Essential Criteria:

Experience and Qualifications

Essential

1. Possess at least 5 GCSEs at Grade C or above, or equivalent, to include English and Maths,

An awareness of current good practice for procurement and associated technology including competitive tendering techniques;

2. Have at least one year's experience of:

(a) Delivering an operational procurement service;

(b) Effectively using available ICT systems and software packages in the provision of a procurement or contract management service;

(c) Providing financial information for corporate decision making.

3. Can demonstrate:

(a) effective planning, organising, prioritising skills and attention to detail;

(b) effective communication skills (both oral and written) and the ability to provide timely and accurate information;

(c) ability to work individually or as part of a team;

(d) a customer service orientation.

Desirable

1. Experience gained within a large complex organisation* of contracts management or operational procurement;

2. Have current membership of the Chartered Institute of Procurement & Supply (MCIPS) or working towards membership.

"This company employs in excess of 2000 staff, has over 70 sites and a budget of circa £70 million

''5*'s for Vanrath. They found me a suitable agency post right away, it was a great fit, now I have got the job permanently! Very personable and knowledgeable to deal with and always took the time to understand and help out. Extremely professional service all round.''

''I contacted Vanrath after being laid off by my previous employer. They were fantastic to deal with and found me the perfect role that matched my skill set and experience and within a day or two had an interview lined up. Within the same week I was made a job offer which I happily accepted. So thankful that I contacted Vanrath. Couldn't have asked for a quicker and more professional service.''

''My experience with Vanrath has been so positive. They were very professional but friendly at the same time. The whole process has been excellent and I've secured a job that I really wanted. I wouldn't hesitate to go through Vanrath again in future as there was no waiting about and they continually kept me updated throughout. Thanks so much again.''