Senior Contract & Procurement Admin(Pub Body)-13.20p/h-Lisburn

Job Description

VANRATH are delighted to be assisting our Major Public Sector client with the Recruitment of a Senior Contracts & Procurement Admin to join their fun and friendly team at their HQ in Lisburn.

Monday - Friday

Scale 5 - Lot 4 - £13.20 p/h

Main Responsibilities:

  • To Support the Contracts and Procurement Advisor in the provision of an efficient and effective procurement and contract management service.
  • Responsible for the effective day to day procurement systems management.
  • to process requisition into purchase orders following completion of accuracy with validity tests.
  • To create new catalogue lines and update/maintain existing lines within the e-procurement system, in conjunction with the with the Contracts & Procurement Advisor.
  • To create/set-up new contracts following receipt of handover documentation.
  • To investigate and process invoices which have failed Accounts automatic clearing system including liaising with user departments and suppliers to resolve any issues and ensure prompt payment;
  • To adhere to the timescales for all cyclical and routine processes within the e-procurement system.
  • To assist with systems development within the e-procurement system as required.
  • Responsible for testing changes and upgrades made to the e-procurement system.
  • To assist the Contracts & Procurement Advisor to develop, implement and maintain the rolling 3-year procurement plan and associated annual procurement action plan.
  • To source products and supplies using currently contracted suppliers or via existing frameworks.
  • To produce monthly contract monitoring reports including checking of all 'amber' and 'red' status contracts and advising the Contracts and Procurement Advisor of same.
  • To assist with the regular provision of procurement & contract management information and advice, including material for the completion of statutory and regulatory returns, as required.

Essential Criteria:

Experience and Qualifications


1. Possess at least 5 GCSEs at Grade C or above, or equivalent, to include English and Maths,

An awareness of current good practice for procurement and associated technology including competitive tendering techniques;

2. Have at least one year's experience of:

(a) Delivering an operational procurement service;

(b) Effectively using available ICT systems and software packages in the provision of a procurement or contract management service;

(c) Providing financial information for corporate decision making.

3. Can demonstrate:

(a) effective planning, organising, prioritising skills and attention to detail;

(b) effective communication skills (both oral and written) and the ability to provide timely and accurate information;

(c) ability to work individually or as part of a team;

(d) a customer service orientation.


1. Experience gained within a large complex organisation* of contracts management or operational procurement;

2. Have current membership of the Chartered Institute of Procurement & Supply (MCIPS) or working towards membership.

"This company employs in excess of 2000 staff, has over 70 sites and a budget of circa £70 million