Practice Coordinator

Location: Belfast City Centre
Hours: Flexible working with an early Friday finish
Type: Full-time or flexible part time

Overview

VANRATH are pleased to be partnering with a growing accountancy practice in Belfast City Centre to appoint a Practice Operations Coordinator.
This role sits at the centre of the firm's operations - perfect for someone who enjoys a blend of office coordination, client interaction, and hands-on finance support.
You will support partners and staff, streamline daily operations, and play a key role in delivering an organised, efficient and client-focused practice.

What you'll do

• Coordinate day-to-day practice operations: diary management, scheduling, calls, emails and general office activity.
• Maintain office systems, client records, supplies and facilities to ensure the smooth running of the practice.
• Act as the first point of contact for clients, handling enquiries and managing communications.
• Prepare engagement letters, onboarding documents and maintain accurate client files.
• Support accountants by gathering client information and preparing simple reports or schedules.
• Manage routine administration including scanning, filing, document formatting and updating internal systems.
• Assist with website or social media updates (training provided).

Bookkeeping & Finance Support

• Enter purchase invoices, receipts and other financial data into the relevant systems.
• Process client records (sales, purchases, bank statements) under supervision.
• Assist with payment runs, invoicing and statement generation.
• Monitor outstanding payments and support credit control activity.
• Complete simple reconciliations (bank, petty cash, supplier).
• Prepare basic financial summaries or reports for senior staff (full training provided).
• Contribute to practice culture by supporting onboarding, wellbeing initiatives and team events.

About You

• Experience in office administration, operations, bookkeeping or finance support.
• Professional, friendly communicator with strong client-service skills.
• Highly organised with excellent attention to detail and the ability to manage multiple tasks.
• Confident using Microsoft Office and willing to learn new finance and practice management systems.
• Comfortable with basic bookkeeping processes or keen to develop these skills.
• Proactive, adaptable and able to support both administrative and operational needs across the practice.

What You'll Receive

• Flexible working pattern tailored to suit your life.
• Guaranteed early finish every Friday (office closes at 1pm).
• Supportive, people-first culture with a modern, collaborative environment.
• A varied role offering hands-on experience across admin, operations, bookkeeping and client service.
• Competitive salary, pension and holiday package.
• Excellent city-centre location with great transport links.
• Car parking

For further information on this vacancy, or any other Accountancy & Finance job in Belfast or wider Northern Ireland, please apply via the link below or contact Chanel Gillen in the strictest confidence.
LinkedIn Chanel Gillen