Job description

VANRATH are pleased to be working with a leading professional and legal services organisation to recruit a Personal Assistant. This role offers the chance to join a highly respected firm that provides excellent progression opportunities and one of the best benefits packages in the sector.

Location: Belfast City Centre
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid: 3 office days / 2 home-based after probation

Rewards & Benefits

Salary: £29,000 - £33,000 (DOE)
25 days annual leave + 13 public holidays
10% employer pension contribution
Private medical insurance
Life assurance & income protection
Salary sacrifice schemes (Cycle to Work, Tech, etc.)
Local retail & partner discounts
Regular wellbeing events & initiatives

Key Responsibilities

Provide direct executive-level assistance to the Head of Professional Conduct, ensuring smooth day-to-day operations.
Handle complex diary coordination, prioritising competing demands and acting as the main contact for incoming queries.
Prepare professional documents including reports, presentations, and data summaries to support high-level projects.
Organise and manage committee activity: scheduling, agenda setting, preparing papers, taking minutes, and monitoring follow-ups.
Maintain structured electronic and physical filing systems, ensuring compliance with internal standards.
Coordinate senior leadership meetings, both internal and external, including logistics, documentation, and action tracking.
Arrange business travel and process related expenses promptly.
Manage updates in CRM systems, ensuring information is current and accurate.
Monitor shared inboxes, prioritising messages and deadlines effectively.
Support compliance activity, including GDPR and ISO standards.

About You

3-5+ years' experience as a PA, EA, or senior administrator within a corporate or professional services environment.
Strong discretion when handling confidential and sensitive information.
Confident using virtual meeting platforms such as MS Teams, Zoom, or GoToWebinar.
Skilled at drafting professional documents, supporting senior projects, and working to tight deadlines.
Experienced in committee/board support, including agendas, papers, and minutes.
Exceptional organisational skills with high attention to detail.
Strong knowledge of CRM systems (Microsoft Dynamics preferred).
Advanced Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint).

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

Vanrath is a great recruitment company to work for. Emma who was dealing with my recruitment was very professional and lovely to talk to. She was able to source me a job quickly but also sourced me a job that was tailored to me, what I had experience in and what I enjoyed doing, which really helped. She was so helpful and kept in touch with me during my employment. Eve was also very helpful and responded to my queries quickly.

5*'s for Vanrath with a special mention for Ross Stevenson. Ross found me a suitable agency post right away, it was a great fit, now I have got the job permanently! Very personable and knowledgeable to deal with and always took the time to understand and help out. Extremely professional service all round.

The level of service offered by VANRATH has been excellent. They have not simply facilitated a change of job but have considered my longer-term career objectives from the outset.

VANRATH have also engaged employers in speculative conversations where a role may not already exist rather than simply trying to fit my CV to known vacancies.