Personal Assistant (Immediate - 30k)

Job Description

Executive Assistant

  • Belfast (on-site)
  • Up to £30,000
  • Interim Contract - 6 months
  • Full-time, Monday to Friday

VANRATH are delighted to be partnering with a leading commercial business to recruit an Executive Assistant to support their senior leadership team during a period of organisational growth and change. This is a pivotal role that requires a highly organised, proactive, and discreet individual who thrives in a fast-paced, professional environment.

The Role

You'll work closely with senior executives, providing high-level administrative and organisational support to ensure the smooth running of daily operations. From managing diaries and coordinating meetings to preparing briefing materials and liaising with key internal and external stakeholders, this role offers a unique opportunity to be at the heart of decision-making in a dynamic business setting.

Key Responsibilities:

  • Provide executive-level diary management, meeting scheduling, and travel coordination

  • Prepare agendas, presentations, and documentation for board and leadership meetings

  • Act as a point of contact for internal and external stakeholders, maintaining professionalism at all times

  • Assist with confidential correspondence and handle sensitive information with discretion

  • Support project-related administration, including reporting, tracking timelines, and follow-ups

  • Ensure senior leaders are briefed and prepared for upcoming commitments and deadlines

The Ideal Candidate:

  • 3+ years' experience in a similar Executive Assistant or Senior PA role

  • Exceptional organisational and multitasking skills, with a high attention to detail

  • Confident communicator, able to liaise effectively at executive level

  • Proficient in Microsoft Office Suite and comfortable handling digital calendar and document systems

  • Professional, calm under pressure, and able to manage confidential matters discreetly

  • Experience supporting C-suite or director-level stakeholders in the private sector is highly desirable

What's on offer:

  • A respected employer with a strong reputation in their sector

  • Hands-on exposure to strategic operations and senior decision-making

  • Belfast city centre location with modern office facilities

  • Competitive salary and the potential for longer-term opportunities

For more information, please contact Ethan Boylan today.