Job description

VANRATH are pleased to be working with a leading Housing organisation to recruit a Personal Assistant. This role offers the chance to join a highly respected company that provides excellent employment and one of the best benefits packages in the sector.

Location: Belfast
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid: 2 office days / 3 home-based

Salary: £31,500 - £41,500 - dependent on experience + Excellent Benefits

Rewards & Benefits

25 days' annual leave, plus up to 5 additional days after 5 years' service & 12 public holidays
6% employer pension contribution
Hybrid working (currently 3 remote days per week)
Flexible start and finish times around core hours (Start anytime between 8.00am - 10.00am, and finish between 4.00pm - 6.00pm)
Death-in-service cover of 3x annual salary
6 months' paid maternity leave
2 weeks' paid paternity leave
Paid bereavement leave

Provide highly confidential, executive-level support to the Group Chief Executive, managing the day-to-day operation of the CEO's office and acting as a trusted liaison with internal and external stakeholders.

Key Responsibilities

Manage the CEO's diary, correspondence, briefings, and preparation for meetings.
Act as first point of contact for the CEO, handling sensitive internal and external communications with discretion.
Draft correspondence, reports, presentations, and responses on behalf of the CEO and Chair.
Organise and service Group Board, Subsidiary Board, Committee and SMT meetings, including agendas, papers, minutes, and secure portal management.
Build and maintain senior-level relationships with regulators, government bodies, councils, political representatives, media, and key partners.
Provide confidential secretarial support to the Chair, Vice Chair, Officers' Group, and Governance Committees, including AGMs and shareholder meetings.
Maintain CEO and Board records, registers, statutory documentation, and secure filing systems.
Manage budgets and expenditure for the CEO's office, including travel, venues, catering, supplies, and credit card reconciliations.
Administer gifts and hospitality reporting in line with policy and audit requirements.
Support senior leaders and Directors as required, including cross-directorate PA cover.
Lead and review administrative policies, procedures, and governance processes to ensure compliance and best practice.
Deliver ad hoc projects on behalf of the CEO and Chair and support corporate communications and marketing activity.
Proactively identify and implement improvements to administrative systems and ways of working.

About You

GCSE's in Mathematics and English (or equivalent qualification)

RSA Stage II Typing / Word-processing AND At least two years' experience providing Private Secretary or PA support to Board/Committee level

Four years' experience providing Private Secretary or PA support to Board/Committee level

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

My experience with Vanrath was nothing short of superb! Ethan Boylan was efficient, courteous and extremely capable in his dealings with me. The whole journey from application to employment was delivered in a timely and professional manner. I can highly recommend Vanrath and in particular, Ethan Boylan for anyone currently seeking employment.

I had the pleasure of working with Tom, and I can confidently say he is an exceptional recruiter. Tom's dedication and expertise in matching candidates with the right opportunities stood out throughout the entire process. His communication was clear, timely, and he demonstrated a genuine interest in understanding my career goals. Thanks to Tom's efforts, I landed a fantastic job that aligns perfectly with my skills and aspirations. I highly recommend Tom to anyone seeking a professional, reliable, and results-driven recruiter.

Conor at Vanrath was very helpful and supportive in securing a new job. The funding for my previous job was becoming less secure and Conor helped me make the leap into a new permanent role. It was a quick process and a bit of luck with timing. I have spoke to other staff and Vanrath and have always found them helpful as well.

Brilliant organisation. Chris Haddock is a true gentleman and a pleasure to work with. Anything he said he would do, he did it and more. Would recommend to anyone.