Job description

VANRATH are pleased to be working with a leading Housing organisation to recruit a Personal Assistant. This role offers the chance to join a highly respected company that provides excellent employment and one of the best benefits packages in the sector.

Location: Belfast
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid: 2 office days / 3 home-based

Salary: £31,500 - £41,500 - dependent on experience + Excellent Benefits

Rewards & Benefits

25 days' annual leave, plus up to 5 additional days after 5 years' service & 12 public holidays
6% employer pension contribution
Hybrid working (currently 3 remote days per week)
Flexible start and finish times around core hours (Start anytime between 8.00am - 10.00am, and finish between 4.00pm - 6.00pm)
Death-in-service cover of 3x annual salary
6 months' paid maternity leave
2 weeks' paid paternity leave
Paid bereavement leave

Provide highly confidential, executive-level support to the Group Chief Executive, managing the day-to-day operation of the CEO's office and acting as a trusted liaison with internal and external stakeholders.

Key Responsibilities

Manage the CEO's diary, correspondence, briefings, and preparation for meetings.
Act as first point of contact for the CEO, handling sensitive internal and external communications with discretion.
Draft correspondence, reports, presentations, and responses on behalf of the CEO and Chair.
Organise and service Group Board, Subsidiary Board, Committee and SMT meetings, including agendas, papers, minutes, and secure portal management.
Build and maintain senior-level relationships with regulators, government bodies, councils, political representatives, media, and key partners.
Provide confidential secretarial support to the Chair, Vice Chair, Officers' Group, and Governance Committees, including AGMs and shareholder meetings.
Maintain CEO and Board records, registers, statutory documentation, and secure filing systems.
Manage budgets and expenditure for the CEO's office, including travel, venues, catering, supplies, and credit card reconciliations.
Administer gifts and hospitality reporting in line with policy and audit requirements.
Support senior leaders and Directors as required, including cross-directorate PA cover.
Lead and review administrative policies, procedures, and governance processes to ensure compliance and best practice.
Deliver ad hoc projects on behalf of the CEO and Chair and support corporate communications and marketing activity.
Proactively identify and implement improvements to administrative systems and ways of working.

About You

GCSE's in Mathematics and English (or equivalent qualification)

RSA Stage II Typing / Word-processing AND At least two years' experience providing Private Secretary or PA support to Board/Committee level

Four years' experience providing Private Secretary or PA support to Board/Committee level

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

I had the pleasure of working with Karl and couldn't be more thrilled with the outcome. From our very first conversation Karl listened carefully to my career goals and concerns and took the time to understand what I was looking for in my next roll.

I would highly recommend Vanrath! I worked with Jack who couldn't have been more helpful, from our very first chat he laid out all the options and delivered on his promises. I was able to secure the right job for me and would have no hesitation in using Vanrath again in the future.

I recently dealt with Jack when I was looking for a new role. His wealth of knowledge of industry in Belfast was apparent and he kept me up-to date with any suitable opportunities and then throughout the recruitment process. I really appreciated his straight forward and honest advice. He was always more than happy to chat through any concerns I had about the various roles.