New

Office Manager

Job Description

VANRATH are excited to be working alongside a leading Manufacturing organisation with a great reputation for the recruitment of an Office Manager.

This is a role in the company's Toome office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish, a condensed four-day week, part-time hours, or similar.

Permanent position.

This is an Amazing company!

Salary

Fully Negotiable + Fantastic Benefits & A Great Place to Work

The Role

The purpose of this role is to coordinate activities across production, safety, HR, and engineering; arrange transport; expedite orders; and assist with production planning. It's a varied and fast-paced position with plenty of scope for involvement across different areas of the business.

Typical Job duties would include:

  • Oversee the management of office facilities, ensuring all operations are efficient and compliant with health and safety standards.
  • Manage relationships with multiple service providers, ensuring high-quality services are consistently delivered.
  • Act as the primary point of contact for all office-related issues, including the operation and maintenance of office equipment (photocopiers, printers, telephony, video conferencing tools, and IT systems).
  • Maintain a proactive approach in managing office projects, prioritising tasks, and ensuring deadlines are met.
  • Manage the office schedule and correspondence.​
  • Maintain and develop strong relationships with customers and suppliers.​
  • Organise and co-ordinate office wide / company wide events. ​
  • Provide additional administrative support to the management team as needed.​
  • Help with employee orientation and training as needed.​
  • Handle customer and vendor inquiries via phone, email and in person.
  • Keep the office, reception, common areas and boardroom organised and functional.
  • Prepare and print documents and electronic information as needed.​
  • Coordinate with building management to address any issues with the office condition.​
  • Receive/prepare large deliveries on a daily basis.​

The Ideal Person

  • Experience in Office Manager role
  • Effective communication with people at different levels of the organisation.
  • Proficiency in Excel and Outlook and familiarity with various software applications.
  • Initiative, self-reliance and time management.
  • Awareness of business needs.
  • Ability to manage multiple projects simultaneously.
  • Previous office management experience desirable, though not essential.

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

​I worked with Suzanne in my recent job search and she was amazing! Suzanne always had me in mind when new roles came up, she checked in regularly to give me updates on the roles I had applied for, and was an absolute pleasure to work with. I would 100% recommend Vanrath and Suzanne if you're on the lookout for your next position.

Vanrath were brilliant helping me secure my next job. Big shout out to Dan who were just fantastic! Both really listened and understood my current situation, knew exactly what I wanted, and kept me up to date throughout the application and interview process. Absolute pleasure to deal with.

Incredibly professional business. I had the pleasure of speaking to Conor Birch. I have been working in temporary positions for nearly two years and within the matter of days, Conor helped me secure an amazing permanent role.