Office Administrator (Global Law Firm ) - 28k

VANRATH are excited to be working alongside a leading Global Law Firm and one that holds a prestigious reputation for the recruitment of an Administrator.

This is a Monday - Friday (Flexible start and finish times available)

Based in the company's Belfast City Centre office.

Permanent position - this is a very rare opportunity with an extremely good company

Salary

Negotiable Salary + Fantastic Benefits Package & Hybrid Working & Genuinely a Great Place to Work

The Ideal Person

• Candidates to have at least 1 year's experience in an administrative role
• Typing speed minimum of 45 wpm with 98% accuracy
• Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)
• Excellent written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.

The Role

• Deliver high quality, accurate work whilst managing and responding to changing and competing priorities
• Meet required deadlines and negotiate alternate timeframes when necessary, utilising other in-house services as appropriate (e.g. Office Operations, Reprographics, Document Production)
• Implement effective telephone call management and other communication work practices. Ensure callers and other parties receive a consistent, high-quality service and their expectations are managed
• Print, photocopy and scan relevant documents as and when required. This includes assisting with the preparation of court/counsel bundles, deeds and fee earner working papers
• File relevant documents in electronic or hard copy files as and when required
• Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner
• Manage own email including timely response, filing of emails (including hard copy filing where necessary)
• Manage the entry of timesheets for fee earners (where relevant) promptly with accurate use of phase and task codes (if required)
• Assist with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system as per firm policy and process 1
• Assist with making Intapp client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage.
• Support the team with meeting the required WIP, billing and debtor's day's targets by generating client matter reports via Expert and rectifying errors and omissions when required

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

I could not recommend this company highly enough. I was in a management position for many years did not like it so I got speaking with Chris from VANRATH he was so professional to be honest I was taken back on how much he went the extra mile for me I will use no other agencies in future I could not recommend Chris and VANRATH high enough

I have recently got a new job through Vanrath and it has been a great experience. Jordan Burns has been really helpful throughout the process and was always on hand to answer any questions I had. Would recommend Vanrath and Jordan to others.

I have just secured my next great job opportunity with the help of Ross Stevenson. Ross was very professional throughout the whole process, ensuring that the company met my expectations and vice versa. His open and honest communication from the start and relevant updates made the process very seamless.

Can't thank Rob enough. Done a fantastic job on my behalf. Sound guy, easy to get hold of and very easy to talk to. Thanks so much