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Office Administrator (Belfast - Part-Time)

Job Description

The Opportunity

VANRATH are delighted to be recruiting for an experienced Office Administrator to join a well-established organisation in the healthcare sector, based in Belfast. This is an interim contract and provides a chance to work within a supportive and rewarding team environment.

This is an excellent opportunity for someone with previous office administration experience, ideally within a healthcare or similar setting, who is looking for a stable, structured role with purpose.

The Role

Working 30 hours per week across 4 days (Monday to Friday), you will be responsible for a blend of administrative, financial, and HR-related duties to support the daily operations of a busy care home.

Salary: £14.13 per hour

Key Responsibilities:

Office & Reception Duties

  • Front-of-house duties, greeting visitors and handling calls
  • General administration to support the smooth running of the home


Finance Support

  • Updating time & attendance systems for payroll
  • Managing petty cash and resident funds
  • Banking duties and invoice creation for external services
  • Generating purchase orders and liaising with the finance team


HR Support

  • Coordinating rota cover, liaising with agencies and bank staff
  • Logging absence details and forwarding relevant medical documentation
  • Minute-taking during formal meetings when required

The Ideal Candidate


Essential Criteria:

  • Proven experience in a similar administrative role
  • Strong IT skills including Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • High attention to detail and excellent organisational skills
  • Ability to handle sensitive and confidential information professionally
  • Excellent communication skills - both written and verbal
  • Proactive with strong time management and multitasking abilities
  • Flexibility to work any 4 days between Monday to Friday


Desirable:

  • Previous experience in an office-based role within a care home or healthcare setting
  • Familiarity with HR and payroll administration
  • Knowledge of time & attendance systems

For more information, please contact Ethan Boylan today.