Office Administrator (12.85ph / Belfast / Immediate)

Job Description

Job Title:

Office Administrator (6 month contract)




Service Support Business Unit

Reports To:

Service Support Business Manager

Job Summary:

Provide exemplary, customer-focused administrative support to internal and external customers. Contribute to the Service Support Directorate's vision of protecting the community and mission of ensuring safety and well-being through partnership.

Key Responsibilities:

  • Deliver customer-focused administrative services, including guidance on financial, systems, and procurement matters.
  • Produce information reports, statistics, and assist in business plan development.
  • Monitor and review administrative systems, recommending improvements.
  • Maintain physical and electronic records, handle correspondence, and draft responses.
  • Support meetings, prepare materials, and ensure accurate maintenance of electronic systems.
  • Manage stationery and office supplies, and support tender and quotation preparations.
  • Maintain effective relationships with stakeholders, and uphold NIFRS's reputation and policies.

Essential Criteria:

  • 5 GCSEs at Grade C or above (including English and Maths) and 2 years' office experience, or 4 years' office experience.
  • Proficiency in Microsoft applications, especially databases and MS Word.
  • Effective planning, organization, communication skills, and a customer service orientation.

Desirable Criteria:

  • Experience in minute-taking and working within local government or the public sector.

To apply today contact Ethan Boylan in the strictest confidence.

Recent Feedback from our candidates:

''The team at VANRATH were extremely helpful in helping me find my new role. They kept me up to date on my application and provided excellent advice throughout the interview process. Overall the process could not have gone smoother or any quicker and I would definitely recommend reaching out to them if you are on the lookout for a new role.''

''I was contacted by VANRATH in regards to a job I had applied for. They were extremely helpful and gave me a number of positions to apply for. They had interviews set up in a number of hours and I secured a position within days. They kept we well informed throughout the process and has continued to touch base after I have started my new role. Couldn't recommend enough.''