Back to Job Search

Maintenance Officer

Job Description

Maintenance Officer
Are you looking for a Maintenance Officer role? Interested in working for a market leading employer?

VANRATH are recruiting for a Maintenance Officer to work on reactive and preventative maintenance projects within a market leading employer, working alongside a large public sector body.

£30,000 - £40,000 + package

Overview of Role and Requirements:
The Maintenance Officer will be an essential member of the management team, ensuring installation, maintenance and repair; both preventative and reactive of multiple M&E services, building fabric and specialist equipment on site.

The role requires the co-ordination of labour to ensure delivery of the planned preventative maintenance, reactive maintenance and micro projects across a complex portfolio of buildings.

  • Working within a team of Maintenance Officers covering specific regions and specialisms
  • Provide knowledge and expertise to the wider team as necessary
  • Ensuring on time and on budget delivery of a complex range of services
  • Daily / Weekly / Monthly reporting requirements
  • Delivery of maintenance services in line with contractual KPI's
  • Cover multiple sites dispersed throughout your area
  • Have a good working knowledge of various M&E / Building Fabric systems
  • Have a good working knowledge of relevant statutory and mandatory regulations associated with these systems
  • Delivering maintenance and project activities within agreed time frames and budgets
  • Providing accurate and timely reporting
  • Keeping accurate records of all activities
  • Scheduling and attending meetings with various internal and external stakeholders
  • Managing multiple contractors and ensuring correct documentation is in order to undertake the required works
  • Reacting to ad-hoc client requests
  • Understanding the budget and managing costs
  • Auditing as required to maintain quality of services delivered

Main Responsibilities:

  • Regular liaison with client to ensure a continuous dialogue and build confidence in delivery
  • Act as a responsible person on allocated systems and provide training to end users as necessary
  • Provision of reports as required by contract including any reasonable ad-hoc reporting
  • Management of and regular meetings with all supply-chain to ensure contract compliance and the application of KPIs where applicable
  • Undertaking continual assessment of quality of contract services delivery
  • Providing advice and guidance to the contract team in all aspects the of the M&E and building services associated with the contract
  • Participate in the on-call rota, providing out of hours cover for emergency maintenance requests
  • Focus on the continuous improvement of service delivery and put forward suggestions as necessary
  • Ensure delivery a high-quality service through robust auditing and compliance with contract specifications
  • Ensuring that all works undertaken are appropriately documented to ensure full traceability
  • Ensure all staff and contractors comply with the requirements set out in the Health, Safety, Environmental and Sustainability policies
  • Respond appropriately and in a timely manner to emergencies and issues as they arise on the client's estate
  • Coordination of various internal and external stakeholders as necessary to deliver required services; Reactive maintenance, Planned Preventative Maintenance, Remedial works, Micro Works / Small Projects
  • Responsible for management of Health and Safety related tasks and provide technical support / advice to colleagues and client
  • Managing, scheduling and coordinating assigned estate services in line with statutory requirement
  • Responsible for the upkeep of accurate asset data across the estate

Ideal Background:


  • Minimum of 5 years' experience in a similar role
  • Level 4 qualification such as NVQ, professional diplomas or HNC in Mechanical or Electrical subjects
  • Driving license
  • Proven track record in the successful management of maintenance services on a complex estate
  • Solid understanding of statutory compliance requirement.


  • HND or equivalent in a Mechanical or Electrical subject
  • Experience of Construction Design Management Regulations (CDM)
  • Proven track record in the delivery of small projects on a complex estate
  • Demonstrable experience of PPM specifications and standards
  • Experience understanding and delivering contractual requirements such as audit and reporting
  • Experience managing multiple contractors on a complex estate
  • Strong stakeholder relationship skills
  • Excellent communication skills both written and verbal
  • Strong planning and problem-solving abilities
  • Experience of CAFM / CMMS systems
  • Experience of the Government Services sector or large estate services supplier

For further information on this vacancy, or any other Built Environment job in Belfast or wider Northern Ireland, please apply via the link below or contact Chris Haddock for a confidential discussion