Facilities Coordinator / Belfast

Job Description

Front of House & Facilities Coordinator / Belfast / Fantastic Company

VANRATH are excited to be working alongside a leading Legal/Professional Services organisation with a great reputation for the recruitment of a Workplace Coordinator.

This is a role in the company's Belfast office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish.

Salary is £24,765 37.5 hours a week

Permanent position.

Workplace Coordinator

We're looking for a proactive, organised, and people-focused Workplace Coordinator to become an integral part of our team. In this client-facing role, you'll be responsible for ensuring the office environment is welcoming, efficient, and always running smoothly. From managing meetings and events to supporting day-to-day operations, you'll play a vital part in delivering a seamless experience for both colleagues and visitors.

Key Responsibilities

  • Act as the first point of contact for all visitors, creating a professional and welcoming atmosphere

  • Manage meeting rooms, event logistics, catering, and AV setup to ensure everything runs seamlessly

  • Oversee incoming and outgoing post, couriers, and deliveries

  • Keep shared spaces, kitchens, and supplies well-stocked, clean, and organised

  • Respond promptly to queries and requests via phone and email

  • Provide general administrative support, including printing, scanning, and document handling

  • Liaise with suppliers, vendors, and service providers to maintain high service standards

  • Occasionally assist with early morning or evening events (hours agreed in advance)

What We're Looking For

  • Minimum 1 year's experience in a similar front-of-house or office coordination role

  • Background in legal or professional services environments is an advantage

  • Confident with Microsoft Outlook, Word, and AV equipment

  • Professional, polished, and approachable with a positive, can-do attitude

  • Calm, adaptable, and solutions-driven, even in fast-paced situations

  • Strong communication, organisational, and time management skills

For more information on this role please contact Phil Doherty @ VANRATH for a confidential chat.

INDPD

''Vanrath have been an absolute pleasure to work with from initial job discussions to job offer and I would recommend them as the first point of call for anyone looking for exciting new opportunities.''

''I had a great experience with Vanrath, who got me through the door to my current workplace, and have been supportive through and through. I was invited for a face-to-face meet up before securing my place at work for a get to know, and it has been an absolute pleasure.''

''Vanrath have been fantastic in helping me gain employment in my chosen field. They have been extremely helpful throughout, easy to talk to, and regularly went above and beyond to ensure I was happy at my current place of employment. I hope to continue to work with them in future.''