Facilities Administrator - Dungannon

VANRATH are assisting with the recruitment of a Maintenance & Facilities Coordinator for a leading Global Manufacturing organisation.

This proves to be a fantastic opportunity for someone who wants to progress their career and widen their knowledge in a Global organisation that places immense value on their staff.

Monday - Friday - Permanent role - Office is based in Dungannon.

Salary:

Negotiable Base Salary + Fantastic Benefits Package - Yearly Salary Reviews - Discretionary Bonuses & Progression

Role Overview

Coordinate and support planned and reactive maintenance, along with wider Facilities services, using company management systems and professional expertise to ensure efficient service delivery.

Key Responsibilities

• Act as the single point of contact for daily Facilities/Maintenance requests, managing work orders in the CMMS (E-Maint) from logging through to close-out.
• Support the Maintenance Supervisor in daily technician scheduling, covering planned, reactive, and corrective works.
• Drive process improvements, reducing cycle time from request initiation to completion.
• Maintain and enhance CMMS effectiveness to support best practice and ensure legal, health & safety, and environmental compliance.
• Manage purchase requisitions, receipting, and spend tracking with the Facilities/Maintenance team.
• Oversee quotation tracking and status reporting.
• Coordinate contractor visits and administer the Permit-to-Work system.
• Maintain service provider records (insurance, H&S documentation, T&Cs, key contacts).
• Track maintenance performance metrics and provide timely reports to the Facilities Manager.
• Maintain at least one week of planned and ready-to-execute backlog work.

Candidate Requirements

• Minimum 2 years' experience in Facilities services/administration in a similar environment.
• Strong financial and process administration skills (technical/minor projects).
• Experience with work order management and financial systems.
• Self-motivated, proactive, and customer-focused.
• Strong communication, interpersonal, and organisational skills.
• High integrity and ability to work independently or within a team.
• Results-driven with strong perseverance.
• Asset lifecycle management experience advantageous.

For further information on this job, or any other administrative role in Belfast or Northern Ireland, apply via the link or contact Jack Groves for a confidential chat today.

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I have just secured my next great job opportunity with the help of Ross Stevenson. Ross was very professional throughout the whole process, ensuring that the company met my expectations and vice versa. His open and honest communication from the start and relevant updates made the process very seamless.

Very highly recommend Jack, he was extremely knowledgeable and friendly which made the experience a lot more pleasant, done my first week at my new job and very happy! Jack is a credit to himself and Vanrath. Thanks very much!

Emma hall and Thomas are really efficient and motivated employees. They are really helping me to get the job. I highly recommend them. When you talk to them you will feel like you know them since long.