Job description

VANRATH are pleased to be working with a leading Housing organisation to recruit a Personal Assistant. This role offers the chance to join a highly respected company that provides excellent employment and one of the best benefits packages in the sector.

Location: Belfast
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid: 2 office days / 3 home-based

Salary: £31,500 - £41,500 - dependent on experience + Excellent Benefits

Rewards & Benefits

25 days' annual leave, plus up to 5 additional days after 5 years' service & 12 public holidays
6% employer pension contribution
Hybrid working (currently 3 remote days per week)
Flexible start and finish times around core hours (Start anytime between 8.00am - 10.00am, and finish between 4.00pm - 6.00pm)
Death-in-service cover of 3x annual salary
6 months' paid maternity leave
2 weeks' paid paternity leave
Paid bereavement leave

Provide highly confidential, executive-level support to the Group Chief Executive, managing the day-to-day operation of the CEO's office and acting as a trusted liaison with internal and external stakeholders.

Key Responsibilities

Manage the CEO's diary, correspondence, briefings, and preparation for meetings.
Act as first point of contact for the CEO, handling sensitive internal and external communications with discretion.
Draft correspondence, reports, presentations, and responses on behalf of the CEO and Chair.
Organise and service Group Board, Subsidiary Board, Committee and SMT meetings, including agendas, papers, minutes, and secure portal management.
Build and maintain senior-level relationships with regulators, government bodies, councils, political representatives, media, and key partners.
Provide confidential secretarial support to the Chair, Vice Chair, Officers' Group, and Governance Committees, including AGMs and shareholder meetings.
Maintain CEO and Board records, registers, statutory documentation, and secure filing systems.
Manage budgets and expenditure for the CEO's office, including travel, venues, catering, supplies, and credit card reconciliations.
Administer gifts and hospitality reporting in line with policy and audit requirements.
Support senior leaders and Directors as required, including cross-directorate PA cover.
Lead and review administrative policies, procedures, and governance processes to ensure compliance and best practice.
Deliver ad hoc projects on behalf of the CEO and Chair and support corporate communications and marketing activity.
Proactively identify and implement improvements to administrative systems and ways of working.

About You

GCSE's in Mathematics and English (or equivalent qualification)

RSA Stage II Typing / Word-processing AND At least two years' experience providing Private Secretary or PA support to Board/Committee level

Four years' experience providing Private Secretary or PA support to Board/Committee level

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

I found Vanrath very professional from the off, they took the time to understand my background and experience only putting me forward for Jobs, that were suitable both with respect to my experience and abilities as well as my intended career direction. I worked with Sean from the Vanrath team and he really put himself out to find me the right role, literally within a couple of weeks from sending a CV to signing a contract. Many thanks guys

I would highly recommend Vanrath as a recruitment firm.
I worked with Adrian Harrison who took the time to fully understand what I was looking for in my next role and scope the market to find the right role & company for me.
He provided great insights into the employer due to strong relationships he has built which made me feel extremely comfortable that this employer would be a great fit.
I can't thank Adrian enough for time he spent working with me, including out of hours messages to give me updates on the process.
5* service!

VANRATH were so helpful in helping me secure my new job role. Jack was excellent and made sure to always keep in touch and make me aware of updates as soon as he knew anything. Not only this but he also talked me through some interview tips which were really useful. I wouldn't hesitate to use VANRATH again, thank you Jack for all the help. I never normally leave reviews but they were excellent.