Job description
VANRATH are pleased to be working with a leading Housing organisation to recruit a Personal Assistant. This role offers the chance to join a highly respected company that provides excellent employment and one of the best benefits packages in the sector.
Location: Belfast
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid: 2 office days / 3 home-based
Salary: £31,500 - £41,500 - dependent on experience + Excellent Benefits
Rewards & Benefits
- 25 days' annual leave, plus up to 5 additional days after 5 years' service & 12 public holidays
- 6% employer pension contribution
- Hybrid working (currently 3 remote days per week)
- Flexible start and finish times around core hours (Start anytime between 8.00am - 10.00am, and finish between 4.00pm - 6.00pm)
- Death-in-service cover of 3x annual salary
- 6 months' paid maternity leave
- 2 weeks' paid paternity leave
- Paid bereavement leave
Provide highly confidential, executive-level support to the Group Chief Executive, managing the day-to-day operation of the CEO's office and acting as a trusted liaison with internal and external stakeholders.
Key Responsibilities
- Manage the CEO's diary, correspondence, briefings, and preparation for meetings.
- Act as first point of contact for the CEO, handling sensitive internal and external communications with discretion.
- Draft correspondence, reports, presentations, and responses on behalf of the CEO and Chair.
- Organise and service Group Board, Subsidiary Board, Committee and SMT meetings, including agendas, papers, minutes, and secure portal management.
- Build and maintain senior-level relationships with regulators, government bodies, councils, political representatives, media, and key partners.
- Provide confidential secretarial support to the Chair, Vice Chair, Officers' Group, and Governance Committees, including AGMs and shareholder meetings.
- Maintain CEO and Board records, registers, statutory documentation, and secure filing systems.
- Manage budgets and expenditure for the CEO's office, including travel, venues, catering, supplies, and credit card reconciliations.
- Administer gifts and hospitality reporting in line with policy and audit requirements.
- Support senior leaders and Directors as required, including cross-directorate PA cover.
- Lead and review administrative policies, procedures, and governance processes to ensure compliance and best practice.
- Deliver ad hoc projects on behalf of the CEO and Chair and support corporate communications and marketing activity.
- Proactively identify and implement improvements to administrative systems and ways of working.
About You
- GCSE's in Mathematics and English (or equivalent qualification)
RSA Stage II Typing / Word-processing AND At least two years' experience providing Private Secretary or PA support to Board/Committee level
OR
Four years' experience providing Private Secretary or PA support to Board/Committee level
For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.
The service provided was exceptional. VANRATH exceeded all expectations, and I cannot praise them highly enough.
From start to finish, my experience with VANRATH was seamless and stress-free. The team were friendly, professional, and incredibly supportive, making the entire process straightforward. I would have no hesitation in working with them again.
VANRATH were excellent to work with and maintained regular contact throughout every stage. Their communication and guidance were first class, and I would gladly recommend their services.
This was an outstanding recruitment journey. The team offered consistent support and ensured everything progressed smoothly. I am extremely grateful for their help and thrilled with my new role.
Working with VANRATH was a very positive experience. They delivered a highly professional and refined service, and I would particularly like to thank Ross, Senior Recruitment Consultant, whose expertise and dedication were instrumental in securing my contract. I would strongly recommend the team.
I would like to extend my sincere appreciation to Ross Stevenson for his exceptional assistance. His knowledge, commitment, and attention to detail helped me secure an excellent opportunity. Ross remained professional throughout and kept me well informed at every step, making the process clear and easy to follow.
The process was managed efficiently from beginning to end, with Joseph providing clear, consistent communication throughout.
I would confidently recommend VANRATH to anyone seeking a new opportunity or considering their next career move.
