Events Assistant

VANRATH are delighted to be assisting a Prestigious 4* Hotel with the Recruitment of a Events Coordinator to join a growing and dynamic workplace based in Belfast.

Salary : Negotiable Depending on Experience + Great Benefits & Progression Opportunities

Responsibilities:

This role is responsible for liaising with clients, coordinating logistics, and ensuring that every event is delivered to the highest standard of service. This is an exciting opportunity for an enthusiastic hospitality professional with excellent organisational skills and a passion for creating memorable guest experiences.

Role Responsibilities

• Proactively work with current and target clients to build a regular and repeat client network.

• Identify and pursue new sales opportunities by promoting the venue's event spaces, packages, and services to prospective clients.

• Support the hotel sales team by conducting site visits, showcasing facilities, and preparing tailored proposals to convert enquiries into confirmed bookings.

• Maintain strong relationships with existing clients to encourage repeat business, referrals, and upselling of additional services.
  Assist in planning and organising weddings, corporate meetings, private functions, and hotel-hosted events.

• Act as a key point of contact for clients, responding to enquiries, confirming details, and providing excellent customer service.

• Prepare event documentation, including function sheets, schedules, and set-up instructions for internal teams.

• Coordinate with hotel departments (F&B, Front Office, Housekeeping) to ensure event requirements are clearly communicated and delivered.

• Liaise with external suppliers when required (e.g., florists, entertainment, AV support).

• Monitor event inventory such as décor, equipment, and stationery, reporting shortages to management.

The Ideal Person:

• Previous experience in event coordination within a hotel or hospitality environment.
• Knowledge of event planning processes, including function sheets and scheduling.
• Ability to work effectively within a team and build strong working relationships, including external suppliers and contractors.

For further information on this job, or any other Business Support job in Belfast or Northern Ireland, apply via the link or contact Jack Groves for a confidential chat today.

From my very first interaction with VANRATH, it was clear that they operate to an exceptionally high professional standard and genuinely care about delivering the right outcome for their candidates. Rather than taking a one-size-fits-all approach, they invested time in getting to know me properly-exploring my professional background, strengths, and long-term career aspirations in real depth. This thoughtful approach meant that every opportunity they presented was carefully aligned with my skills, ambitions, and future direction.

I worked closely with Sean, who was outstanding throughout the entire process. He went above and beyond to ensure that the role I secured was not just suitable, but an excellent fit. The efficiency of the process was remarkable-within only a couple of weeks of submitting my CV, I was already reviewing and signing a contract. I'm extremely grateful for the dedication, commitment, and hard work shown by Sean and the wider VANRATH team. Thank you to everyone involved for making the experience so smooth and successful.

I would have no hesitation in recommending VANRATH as a recruitment partner. My experience working with Adrian Harrison was particularly positive. Adrian took significant time to fully understand what I was looking for in my next career move, ensuring that my expectations, priorities, and long-term goals were clearly defined. He actively explored the market on my behalf, identifying roles and organisations that genuinely matched what I was seeking.

Thanks to Adrian's strong relationships with employers, he was able to provide valuable insight into the company and role, which gave me a great deal of confidence throughout the process. His ongoing support was exceptional-he regularly checked in, provided honest guidance, and even made himself available outside standard working hours to keep me updated. The level of care and effort he put into my search was outstanding. A truly five-star experience from start to finish.

VANRATH were incredibly supportive during my search for a new position. Jack was excellent to work with-he maintained consistent communication, ensured I was kept fully informed at every stage, and always made it clear what the next steps would be. His guidance and practical interview advice were particularly valuable and made a real difference to my preparation. I felt supported, informed, and confident throughout the entire process.