Bid Administrator - Dungannon

VANRATH are delighted to be assisting one of NI's most reputable and profitable Construction & Engineering Firms with the Recruitment of a pivotal role within the company for a Bid Administrator

This employer places massive value on progression opportunities and is one of NI's top rated employers

Salary - Fully Negotiable Depending on Experience + Fantastic Benefits Package
Type: Permanent | Full-Time
Location: Dungannon, Northern Ireland (Hybrid)

ABOUT THE ROLE:

Bid Administration & Coordination

• Coordinate the administrative elements of the end-to-end bid process (PQQ and tender submissions), from receipt of client documentation through to final submission
• Register tender opportunities on client portals and set up internal tender folders
• Manage portal administration, including clarifications, uploads and submissions
• Monitor deadlines and ensure submissions are complete, accurate and issued on time

Coordination & Information Management

• Collate information and supporting documents from across the business, including commercial, SHEQ and delivery teams
• Arrange and attend bid kick-off and review meetings, issuing notes and actions as required
• Manage document control, versioning and internal approvals

Document Quality & Compliance

• Ensure all documents comply with company branding, formatting and quality standards
• Proofread and check documents for accuracy, grammar, consistency and presentation
• Maintain master documents, templates and filing systems, ensuring appropriate backups

Continuous Improvement & Records

• Maintain and update the bid library, including standard responses, CVs, case studies and supporting information
• Record tender outcomes, feedback and lessons learned
• Support the ongoing improvement of standard templates and administrative processes
• Assist with the preparation of award and competition submissions as required

Essential

• Minimum 2 years' experience in a bid coordination or bid administration role
• Experience working in a fast-paced, deadline-driven environment
• Excellent written English with strong attention to detail
• Strong organisational and document management skills
• Proficient in Microsoft Word, PowerPoint and Excel

For more information on this role, please contact Jack Groves @ VANRATH.

Some positive candidate feedback we've received-

Vanrath have been great to work with and have provided a really professional service. A special mention has to go to Ross (Senior Recruitment Consultant) who helped me so much in securing a contract. Would highly recommend.

Amazing service! I wouldn't have my current job without their help. From the start, Jarlath was fantastic, keeping me informed every step of the way and offering great advice throughout the interview process. I'd definitely recommend them to anyone.

Excellent experience. Friendly, knowledgeable consultant who was enthusiastic, knowledgeable and offered constant support throughout the process. Answered all questions promptly and nothing was too much bother. Highly recommend.

Conor was fantastic, kept me informed the whole way through my search and application, offering support and encouragement. Stayed in touch as I started and made the whole process seamless.