Bid Administrator - Dungannon

VANRATH are delighted to be assisting one of NI's most reputable and profitable Construction & Engineering Firms with the Recruitment of a pivotal role within the company for a Bid Administrator

This employer places massive value on progression opportunities and is one of NI's top rated employers

Salary - Fully Negotiable Depending on Experience + Fantastic Benefits Package
Type: Permanent | Full-Time
Location: Dungannon, Northern Ireland (Hybrid)

ABOUT THE ROLE:

Bid Administration & Coordination

• Coordinate the administrative elements of the end-to-end bid process (PQQ and tender submissions), from receipt of client documentation through to final submission
• Register tender opportunities on client portals and set up internal tender folders
• Manage portal administration, including clarifications, uploads and submissions
• Monitor deadlines and ensure submissions are complete, accurate and issued on time

Coordination & Information Management

• Collate information and supporting documents from across the business, including commercial, SHEQ and delivery teams
• Arrange and attend bid kick-off and review meetings, issuing notes and actions as required
• Manage document control, versioning and internal approvals

Document Quality & Compliance

• Ensure all documents comply with company branding, formatting and quality standards
• Proofread and check documents for accuracy, grammar, consistency and presentation
• Maintain master documents, templates and filing systems, ensuring appropriate backups

Continuous Improvement & Records

• Maintain and update the bid library, including standard responses, CVs, case studies and supporting information
• Record tender outcomes, feedback and lessons learned
• Support the ongoing improvement of standard templates and administrative processes
• Assist with the preparation of award and competition submissions as required

Essential

• Minimum 2 years' experience in a bid coordination or bid administration role
• Experience working in a fast-paced, deadline-driven environment
• Excellent written English with strong attention to detail
• Strong organisational and document management skills
• Proficient in Microsoft Word, PowerPoint and Excel

For more information on this role, please contact Jack Groves @ VANRATH.