Job description

Part-Time Assistant Assembly Clerk (Non-Clerking)

Organisation: Northern Ireland Assembly
Contract: Temporary - up to 12 months
Hours: Part-time (0.6 FTE)
Salary: £44,039 pro-rata

We are delighted to be supporting the Northern Ireland Assembly in the appointment of a Part-Time Assistant Assembly Clerk (Non-Clerking) on a temporary basis for up to 12 months.

This is a key AG6-level role, offering the opportunity to contribute to the effective operation of the Assembly by supporting senior staff, managing people and processes, and delivering high-quality services to a wide range of internal and external stakeholders.

Main Duties / Purpose of the Role
The successful candidate will be responsible for delivering a broad range of duties, including:

Delivering high-quality services to internal and external stakeholders, promoting a strong customer-focused culture within the team.
Undertaking research and investigatory work, providing timely and accurate analysis and recommendations to support the drafting of reports and briefing papers for decision-making purposes.
Creating written and video-based material to support the development of training resources for new applications, including MS Teams and SharePoint.
Assisting with the development, management and monitoring of policies and procedures within the business area.
Providing advice on policy, procedural and protocol matters within the area of responsibility.
Approving correspondence and assisting with the drafting of responses on complex or sensitive issues for a range of internal and external stakeholders.
Attending, participating in and managing meetings, visits and events in support of Assembly business, ensuring accurate records are maintained.
Developing and maintaining effective working relationships with a wide range of stakeholders, including colleagues, senior managers and external partners.
Approving information for publication on Assembly webpages and social media platforms, ensuring information is accurate and up to date.
Maintaining and providing accurate and timely management information.
Planning and organising a diverse workload to tight deadlines while maintaining high standards of quality and accuracy.
Leading, managing and developing individual staff members or small teams to ensure delivery of team objectives.
Quality-assuring the work of staff to ensure compliance with legislation, policies and procedures and agreed service standards.
Supporting senior staff in the effective management of the business area.
Checking and approving purchase orders and invoices in line with organisational policy and delegated authority.
Assisting in the management of financial budgets.
Supporting the development of business cases and specifications for procurement exercises and participating on evaluation panels.
Assisting with the management of contracts to ensure compliance, value for money and effective issue resolution.
Participating in corporate and directorate projects.
Contributing to the development and delivery of training sessions for staff and service users.
Effectively using Microsoft Office and bespoke internal Assembly systems to produce reports, documentation and management information.
Managing information and records in line with statutory and organisational requirements.
Complying with all Assembly Commission policies, including Equality and Dignity at Work policies and mandatory training requirements.
Undertaking any other duties reasonably required by the Assembly Commission.

Essential Criteria
Applicants must, by the closing date, demonstrate:

Qualifications

A primary degree (minimum 2.2 classification) in any subject or a qualification of an equivalent or higher standard.

Experience

At least 3 years' experience in all of the following areas:
- Leading and managing individual staff members or teams to ensure the quality, accuracy and timeliness of work.
- Analysing information from a range of sources to produce high-quality written documentation that supports effective decision-making.
- Planning and organising a diverse workload, delivering high-quality outputs to tight deadlines in line with organisational policies and procedures.
- Developing and maintaining effective working relationships with a wide range of stakeholders, including colleagues, managers, elected representatives, departmental officials and external partners.

At least 5 years' experience in each of the areas outlined above.

For more information, please contact Ethan Boylan today. IND04