Job description

Administrative Officer

Location: Newry
Salary: £14.52 per hour
Contract: Temporary
Working Pattern: 36 hours - Office Based

The Role

An opportunity has arisen for a Clerical / Administrative Officer to provide a comprehensive clerical, secretarial and reception service within a busy public-sector work environment. This role will suit a highly organised administrator with strong IT skills and a professional, customer-focused approach.

Key Responsibilities

Provide full secretarial support including typing correspondence, reports, memos and preparing PowerPoint presentations.
Attend and service meetings, accurately recording proceedings, producing minutes and completing follow-up actions.
Manage computerised booking systems and diaries, including follow-up on booking requirements.
Administer the Time Management System, maintaining both manual and computerised records.
Process invoices and assist with accounts receivable administration.
Carry out cash-handling duties including receipting payments and lodgement of monies in line with established procedures.
Deliver reception services, including operating a switchboard and handling enquiries professionally.
Manage incoming and outgoing post.
Maintain accurate record-keeping systems using databases, spreadsheets and manual filing.
Input, retrieve and maintain data across a range of information management systems.
Provide desktop publishing support for newsletters, flyers and promotional materials.
Assist with communications, marketing campaigns and events.
Support the preparation of reports, statistics and research activity as directed.
Manage office supplies and operate a wide range of office equipment.
Work collaboratively as part of a team to improve systems, procedures and service delivery.

General Duties

Undertake all duties in compliance with Health & Safety legislation, organisational policies and relevant codes of conduct.
Maintain confidentiality at all times.
Participate in training and development activities.
Undertake duties in a manner that promotes a positive professional image of the organisation.
Provide flexible working support to meet service demands.
Carry out any reasonable duties appropriate to the grade of the post.

Ideal Candidate

Proven experience in a clerical, administrative or secretarial role.
Strong IT skills including Microsoft Office and database systems.
Experience of diary management, minute-taking and general office administration.
Confident communicator with strong customer service skills.
Highly organised with excellent attention to detail.
Comfortable working in a fast-paced, public-facing environment.

For more information, please contact Ethan Boylan today. IND04