VANRATH are working with a global construction company, who are expanding their Belfast team, for the recruitment of an Administrative Assistant in their Belfast City Centre office.
This is a Permanent position. This role is an immediate need for the company. Monday - Friday 9.00 - 17.00.
Salary
£22,000 - £25,000 per year + Fantastic benefits in a modern workplace.
Responsibilities:
The successful candidate will provide an effective administrative service to the business, ensuring the smooth running of the office and systems.
- Point Of Contact for office queries, providing information on office updates, access & office use.
- Manage all IT requirements for new starters and leavers and new starter inductions.
- Manage invoice processing.
- Manage timesheet submissions.
- Ensuring all office equipment is in good working order and all employees are equipped with equipment, PPE, stationery etc.
- Liaise with suppliers, finance, internal support functions, local office & other staff as required.
- General ad-hoc administration tasks including, archiving, printing, binding, filing duties etc.
- Support in the preparation and management of bid submissions.
- Provide efficient and effective direct support to the Directors/Senior Managers (PA/Diary Management).
- First Aider and Fire Marshall for the office (training will be provided).
- Responsible for Corporate Credit Card purchases (e.g. staff gifts and welfare).
- Assist staff with expense submissions.
The Ideal Person
- Previous Office Management/Administration experience.
- Experienced user of MS Office.
- Competent in the production of spreadsheets and PowerPoint.
- Experience of database applications.
- Experience of Power BI and Microsoft Dynamics desirable, but not essential.
- Enthusiastic and reliable team player.
- Self-sufficient, ability to work independent from instruction with a proactive approach.
- Excellent communicator, both verbally and in writing.
For further information on this vacancy, please contact Conor Birch via conor.birch@vanrath.com in the strictest confidence.
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