Administration Assistant (Urgent / 22k / Holywood)

Job Description

Job description

VANRATH are delighted to be assisting a local charity who require an experienced Administration Assistant to join their team on a permanent basis.

What's in it for you?

  • Salary - £22,308
  • 37.5 hours
  • Monday to Friday
  • Excellent benefits

About your next employer

Reporting into the Administration Team Leader, the post holder will provide efficient and accurate administrative support to the Social Care Department, and other Corporate Service Functions as directed by the department managers. The individual will be responsible for maintaining records, processing confidential and highly sensitive data, and completing ad hoc administrative work. They will be responsible for answering and directing calls and on occasions providing reception cover.

About you

  • NVQ Level 3 (or equivalent) in Business Administration
  • Or 5 GCSE's to include a minimum level 'C' grade in English language and Maths
  • 1 years office administration experience
  • Excellent working knowledge of MS Office packages

What you'll do

  • To provide general support and assistance to the Registered Managers, Deputies and on occasions the Residential Group Leaders.
  • Processing and recording Incident Reports to ensure compliance with all Service Level agreements / Statutory Stakeholders' requirements.
  • Preparation and maintenance of existing summary incident reports.
  • Maintaining accurate and secure records of service users' information.
  • Collation and recording of monthly staff attendance record reports.
  • General typing and filing duties.
  • Ensuring service user data confidentiality.
  • Attend meetings, take notes and issue minutes and prepare accurate reports when required.
  • Assist with maintenance and coordination of supervision records for social care workforce.
  • Assist the Social Care Managers with day-to-day correspondence with staff, regulatory bodies and all relevant stakeholders.
  • Providing information as requested by RQIA and Trusts.
  • Provide Reception cover as directed.
  • Receive incoming telephone calls, handle queries, operate switchboard and forward accurate messages.
  • Meet and greet visitors and staff and provide hospitality as and when required.
  • Record, file and retrieval of information.

To apply today contact Ethan Boylan in the strictest confidence.