Admin Assistant (FTC)

Vanrath are recruiting for an Admin Assistant on behalf of a large public sector body in Lisburn on a FTC basis.
What's in it for you?

• 37 hours 9m to 5pm
• FTC 1YEAR
• £13.69ph

About your next employer
As a member of the Community Development & Resources Team the postholder will be required to:

• Provide and develop a high-quality administrative service across the Community Support and Facilities & Resources teams.
• Ensure the efficient and effective day to day operations of the administrative office and support the work of staff across the team.
• Contribute to the development of processes and systems to ensure continuous service improvement.

What you'll do

• Provide a comprehensive administrative service to support staff of the relevant service areas (see below) and provide interchangeability at administrator level, in all designated areas.
• Provide a high-quality customer service to support user groups, community / voluntary groups and other beneficiaries to access the various elements of the service in line with policies and processes.
• Process and review information, grant claims, payments and applications in line with procedures using both computerised and manual systems.
• Responsible for maintaining documents and records management system for the service.
• Responsible for the efficient operation of computerised booking systems to include cash handling, receipting, generating weekly income reports and end of month invoicing and organising cash collections.
• Responsible for ensuring Information Systems e.g. grant administration, purchase order records, website and government funding database are operating to maximum efficiency and effectiveness and ensuring integrity and accuracy of the data held on systems.
• Administration of invoices to include raising purchase orders, coding and payment in accordance with agreed timescales and procedures.
• As directed, assist with the preparation of Monthly / Year End Reports and assist in preparing reports and statistical returns to relevant Council Departments, external bodies and Council Committees.
• Promote equality of opportunity and access in service delivery and in employment of staff through the mainstreaming of Equality.

The services within the unit are:

• Community Development
• Community Events
• Good Relations
• Directly managed community centres
• Satellite Community Centres
• Community grant aid & resource provision
• Community Transport
• Advice Services

About you
It is essential that applicants have a minimum of:

QUALIFICATIONS

• Five GCSE passes at grade A-C, NVQ level 2 or equivalent.

EXPERIENCE

• Two years' relevant experience in both of the following areas of responsibility.

• Administration
• Operating and maintaining a computerised Information System

Where applicants do not hold the qualifications as outlined in 1.1, they must demonstrate a minimum of five years' experience as outlined in 1.2.

IND04

To apply today contact Leanne Garrett in the strictest confidence.