Admin Assistant (Boucher)(Major Company)

VANRATH are thrilled to be assisting a major public body with the Recruitment of an Administration Assistant for their Boucher depot.

To provide an exemplary, customer-focused administrative service to all internal and external customers of the Service Support Business Unit.

To contribute as an integral member of the Service Support Directorate to support the vision and mission of the company.

Requirements:

1. To provide an exemplary, customer-focused administrative service to all internal and external customers of the Service Support Business Unit.

2. To provide guidance and support to managers and other support staff within the Directorate on financial and systems matters, general administration and procurement matters.

3. To produce information, reports and statistics for management, committees or working groups as required including for Board reports, annual reports, and statutory returns.

4. To assist the Service Support Business Unit Manager in the production of the Business Unit's business plan, including the development of suitable Key Performance Indicators (KPI's) to support and demonstrate positive performance within the Business Unit.

5. To assist the Service Support Business Manager in the production of the Directorate's business plan, as required.

6. To assist in monitoring and reviewing administrative systems and processes, making recommendations for improvement and implementing changes as directed.

7. To work collaboratively with the other administrative units and support staff within the Service Support Directorate to ensure joined-up, consistent methods of working and continuity in business support.

8. To provide administrative support to the Service Support Directorate including production of technical documents, manuals and standard operating procedures, as directed by the Service Support Business Manager.

9. To act as the initial point of contact for the Service Support Business Unit including receiving, recording and assigning queries and/or information to the relevant manager or administrative unit.

Responsibilities:

1. To provide an exemplary, customer-focused administrative service to all internal and external customers of the Service Support Business Unit.

2. To provide guidance and support to managers and other support staff within the Directorate on financial and systems matters, general administration and procurement matters.

3. To produce information, reports and statistics for management, committees or working groups as required including for Board reports, annual reports, and statutory returns.

4. To assist the Service Support Business Unit Manager in the production of the Business Unit's business plan, including the development of suitable Key Performance Indicators (KPI's) to support and demonstrate positive performance within the Business Unit.

5. To assist the Service Support Business Manager in the production of the Directorate's business plan, as required.

6. To assist in monitoring and reviewing administrative systems and processes, making recommendations for improvement and implementing changes as directed.

7. To work collaboratively with the other administrative units and support staff within the Service Support Directorate to ensure joined-up, consistent methods of working and continuity in business support.

8. To provide administrative support to the Service Support Directorate including production of technical documents, manuals and standard operating procedures, as directed by the Service Support Business Manager.

9. To act as the initial point of contact for the Service Support Business Unit including receiving, recording and assigning queries and/or information to the relevant manager or administrative unit.